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Withdrawal from Classes

It is the student’s responsibility to officially drop a class if circumstances prevent attendance. An instructor cannot withdraw a student after census and instead will report a last date of attendance with final grade for students who stop attending or participating in class.

  • Students wishing to officially withdraw from a classroom course on or after the first-class day should initiate the eForm C&I Student Application for Withdrawal available through Etrieve on the CTC website at www.ctcd.edu and submit the eForm to their appropriate C&I site office by the last date to withdraw. Students should contact their CTC site representative for the deadline dates to withdraw.
  • Students enrolled in online distance learning classes should complete the eForm Student Application for Withdrawal, which is designed for Texas and Online students, and submit to the Eagles on Call Center located in Killeen, Texas, by the last date to withdraw. If needed, contact eaglesoncall@ctcd.edu for more information. For Central Campus Distance Learning courses withdrawal dates are available in the applicable semester Central Campus Enrollment Guide located at www.ctcd.edu/academics/class-schedules.
  • The effective date of withdrawal is the date that the withdrawal application is received by the CTC representative or received in the Eagles on Call Center. Deadline dates are based on Central Standard time zone (or Central Daylight Savings time when in effect).
  • Students may not withdraw from a class for which the instructor has previously issued a grade of “F” or “IP”.
  • Servicemembers in the United States Armed Forces or in the Reserves who had to withdraw from CTC due to military obligations should refer to the “Readmission of Member of the United States Armed Forces” section in the Admissions and Registration section of the catalog for additional information.

Other Conditions Apply:

  • Students who withdraw on or after the first-class day are subject to the CTC tuition refund policy. Refer to the Refunds section under College Costs in this catalog for more information.
  • Students who used financial aid, military tuition assistance, VA education benefits or other non-personal funds may be required to repay tuition and fees to the funding agency. Contact the Office of Student Financial Aid or the CTC Veterans Services Office prior to withdrawing. Military tuition assistance students should visit their military Education Center or Navy College office.

Withdrawal - Servicemembers

For purposes of this section, Servicemembers are military in the United States Armed Forces to include the National Guard or Reserve on active duty, active duty for training, or full-time National Guard under federal authority. Servicemembers who are temporarily unable to attend classes for less than 30 days within a semester/term due to a military service obligation when such absence results in a withdrawal under institution policies may be readmitted under the same academic status as when they last attended CTC or were accepted for admission to CTC.

Servicemembers must provide oral or written notice of their intent to return to school within three years after completion of the period of service. A student who is hospitalized or convalescing due to an illness or injury incurred or aggravated during the period of service must notify the school within two years after the end of the period needed for recovery from the illness or injury. As an open-admissions community college, the student may apply for readmission at any time. However, certain conditions apply if the student makes said notification within the specified timelines. For more information regarding the readmission process refer to the “Readmission of Member of the United States Armed Forces” section in the Admissions and Registration section of this catalog.

Administrative Initiated Withdrawals

A student may be administratively withdrawn by a designated member of the administrative staff of the College under the following conditions:

  • The student has been placed on Academic Suspension or Disciplinary Suspension;
  • The student has an outstanding financial obligation owed to the college; or
  • The student registered for a course without the required prerequisite or departmental permission.

Refer to the CTC refund policy in the College Costs section of this catalog as it relates to administrative withdrawals.

Third Attempt to Enroll in a Course

The Texas Legislature eliminated funding to higher education for any courses, other than non-degree credit developmental courses, which contain the same content if attempted by a student for a third or more times at the same institution since Fall Semester 2002. This applies to credit and continuing education course work. Attempted courses are defined as any courses in which a grade is earned on a transcript, including repeated courses, courses dropped with a grade of “W,” and courses with grades of A, B, C, D, F, N, P or IP. This policy applies to CTC credit courses for which in-state Texas tuition rates were applied. Certain courses are exempt and may include:

  • Courses that involve different or more advanced content each time taken such as individual music lessons, Workforce Education Course Manual special topics courses when topic changes, theater practicum, music performance, ensembles, certain physical education courses, and studio art.
  • Independent study courses.
  • Special topics and seminar courses.
  • Continuing education courses that must be repeated to retain professional certification.
  • Remedial and developmental courses if within the 27-hour limit.

CTC will charge the nonresident rate for any course attempted more than two times that cannot be submitted for formula funding. Contact the Associate Dean, Enrollment Services or the Student Services Dean for certain exemptions.

The limitation on submitting for formula funding any hours for a course that is not the same or substantially similar to a course that the student previously attempted two or more times at the same institution does not apply if the student meets the following conditions for a third attempt:

  1. Student has reenrolled at the institution following a break in enrollment from the institution or another institution covering at least the 24-month period preceding the first class day of the initial semester or other academic term of the student’s reenrollment; and
  2. has successfully completed at least 50 semester credit hours of course work at an institution of higher education that are not exempt from the limitation on formula funding set out in §13.104(1)-(6) of the Texas Administrative Code, Financial Planning (relating to Exemptions for Excess Hours) before that break in enrollment.