Student Responsibilities

Address Changes

To change your address log into your Eagle Self-Service student account. Go to the far-left menu and scroll down the icons until you find User Options (image is a person). Click “User Profile” and submit a new address. If you wish to email your address change, all requests must be submitted using your CTC Eaglemail student account.

Name and Social Security Number Changes

All change requests require a copy of the student’s current government issued photo ID and social security card showing the requested name/social security number (SSN) change. For a name or SSN change, the name and SSN on the student’s social security card must match the name and SSN on the student’s CTC student record. If student submits a name change request and has not updated the social security card, the name change will not be processed. Conversely, if student submits a social security card correction, the name on the new social security card must match the name on the student’s valid Government-issued photo ID. Documents required follow.

Name Changes*

When requesting a name change, all documents listed below are required. 

• Completed W-9S Student” Affidavit available through Etrieve and
• Copy of Social Security Card and
• One of the following - copy of valid driver’s license or state ID, valid U.S. Government-issued ID card or valid passport and
• One of the following - Certificate of Naturalization, divorce decree (restoring surname if applicable), marriage certificate, or court documentation of legal name change.

*Note: Other forms of documentation may be considered on a case-by-case basis. 

Social Security Number Changes*

When requesting a social security number change, all documents listed below are required:

• Completed “W-9S Student” through Etrieve and
• Copy of Social Security Card and
• One of the following - copy of valid Driver’s license or state ID, valid U.S. Government-issued ID card or valid passport.

 *Note: Other forms of documentation may be considered on a case-by-case basis.

Social Security Number

A student’s Social Security number is required to receive federal financial aid disbursements and an end-of-year 1098-T tax form for reporting tuition payments. If CTC does not receive or cannot confirm a student’s Social Security number, CTC will be unable to provide these services to a student. Although providing a Social Security number is not required for admission to the college, it is important for purposes of matching the identity of a student’s application, transcripts, and other related enrollment information; and CTC will not be able to verify enrollment for loans or employment purposes.

CTC Correspondence and Email

All correspondence from CTC to the student will be mailed or sent electronically to the student. For correspondence that is mailed, the last known address on the student’s official CTC record will be used. All correspondence sent electronically will be sent to the student’s email address on the CTC Admission Application until such time the CTC student email address “CTC EagleMail” is generated. Once the CTC EagleMail is created, all CTC correspondence sent electronically will be sent to the student’s CTC EagleMail account. All students are expected to check their CTC EagleMail frequently and should use this email for official correspondence with CTC. The method of communication will depend on the nature of the message. CTC will exercise the right to send email communications to all students. Undeliverable messages returned because of either a full in-box or use of a spam filter will be considered delivered without further action required of CTC.

Classroom Visitors

Children of students are not allowed in class. Parents must make arrangements for the care of their children during class meetings. Individuals who wish to attend a class for professional or self-development but do not want to earn credit should consider auditing a class. For more information on auditing, refer to “Auditing a Class” located in the Admissions and Registration section of this catalog.