Withdrawal from Classes

It is the student’s responsibility to officially drop a class if circumstances prevent attendance. An instructor cannot initiate a withdrawal based on the student’s request.

Students wishing to officially withdraw from a course on or after the first scheduled class day must file the applicable eForm “Student Application for Withdrawal” located on the CTC website at www.ctcd.edu and submit to their appropriate Texas campus or designated CTC office by the last date to withdraw.
The effective date of withdrawal is the date that the withdrawal application is received by the CTC representative or received in the Central Campus Records Office, the CTC Fort Cavazos Records Office, or the Eagles on Call Center. Deadline dates are based on Central Standard time zone (or Central Daylight Saving time when in effect).
For Central Campus/Distance Learning courses withdrawal dates are available in the applicable semester Central Campus Enrollment Guide located at www.ctcd.edu/academics/class-schedules.
Students who used financial aid, military tuition assistance, Veterans Education Benefits or other non-personal funds may be required to repay tuition and fees to the funding agency. Contact the Office of Student Financial Aid 254-526-1508 if you withdraw from a course. Military tuition assistance students should visit their military Education Center or Navy College office.
Students may not withdraw from a class for which the instructor has previously issued a grade of “F” or “IP”.
Servicemembers in the United States Armed Forces, Reserves, or National Guard who had to withdraw from CTC due to military obligations should refer to the “Readmission of Member of the United States Armed Forces” section in the Admissions and Registration section of the catalog for additional information.

Administrative Initiated Withdrawals

A student may be administratively withdrawn by a designated member of the administrative staff of the College under the following conditions:

The student has been placed on Academic Suspension or Disciplinary Suspension;
The student has an outstanding financial obligation owed to the college; or
The student registered for a course without the required prerequisite or departmental permission.

Refer to the CTC refund policy in the College Costs section of this catalog as it relates to administrative withdrawals.

Third Attempt to Enroll in a Course

The Texas Legislature eliminated funding to higher education for any courses, other than non-degree credit developmental courses, which contain the same content if attempted by a student for a third or more times at their institution since Fall Semester 2002. This applies to credit and continuing education course work. Attempted courses are defined as any courses in which a grade is earned on a transcript, including repeated courses, courses dropped with a grade of “W,” and courses with grades of A, B, C, D, F, N, P or IP. Certain courses are exempt and may include:

courses that involve different or more advanced content each time taken such as individual music lessons, Workforce Education Course Manual Special Topics courses when topic changes, theater practicum, music performance, ensembles, certain physical education courses, and studio art.
independent study courses.
special topics and seminar courses.
continuing education courses that must be repeated to retain professional certification.
remedial and developmental courses if within the 27-hour limit.

CTC will charge the nonresident rate for any course attempted more than two times that cannot be submitted for formula funding. Contact the Associate Dean, Enrollment Services or the Student Services Dean for certain exemptions.