Refunds

Room and Board and Deposits

Refunds of Tuition and Fees

No tuition or fee refunds will be made except in the case of cancellation or official withdrawal from Central Texas College or from a course. The college is under no obligation to refund tuition and fees, or other costs associated with a student who is administratively withdrawn. Refunds for tuition will be computed from the date the Application for Withdrawal is actually filed with the Records Office (not from the date of last attendance) or the adjusted date if “retroactively” dropped. Special conditions apply to financial aid and VA students. Students must submit a completed Application for Refund to the Business Office for a refund to be issued.

The tuition refund policy of Central Texas College for students using Title IV or DoD funds meets the requirements of federal agencies.

CTC Students Enrolled at a CTC Location Outside Texas

Although the following refund schedule is provided, actual refunds for tuition and fees are based upon the contract, agreement, or memorandum of understanding at the location for which the College operates. Some students in certain states such as Georgia and Virginia may be refunded in accordance with each individual state’s refund policy if the enrollment is not based upon an existing federal contract or agreement. Under Virginia state legislation, students are entitled to refund consideration regardless of the reason for withdrawal. For students attending locations outside Texas, obtain information about the refund policy from your local CTC representative or Education Officer.

• Students who officially withdraw from the Institution shall have their tuition and mandatory fees refunded according to the following schedule:

  - A 100 percent refund is to be made for courses dropped before the first day of the term or semester.

  - During the fall or spring semester or comparable 16-week trimester:

  • During the first fifteen days, 75 percent.
  • During the sixteenth through twentieth days, 25 percent.
  • During the 21st - 48th days, 5 percent.
  • After the forty-eighth day, none.

  - Six-week summer semester:

  • During the first five days, 75 percent.
  • During the sixth and seventh days, 25 percent.
  • During the 8th - 18th day, 5 percent.
  • After the eighteenth day, none.
• For flex-entry and non-semester-length courses with a census date other than the 12th class day (4th class day for a six-week summer semester):

  - Before the first day, 100 percent.

  - After the term or semester begins, see table.

Central Texas College District Refund Schedule

• Students who attend classes under a contract will be refunded in accordance with the terms of the contract.
• Class day count begins with the first calendar day of the term (not necessarily the first day of an individual class); and includes all weekdays, Monday through Friday, which are not designated official Central Texas College holidays.
• Any refund applicable for dropped courses will first be applied to any outstanding balance remaining on the student’s account before any check will be issued.
• Central Texas College will allow hours to be dropped and re-added without penalty to the student if the following conditions are met:

  - The transaction must be completed prior to the census date of the dropped hours.

  - The start date of the added hours must be prior to the census date of the dropped hours.

  - The exchange must be an equal one.

  - The exchange must occur simultaneously as a single transaction.

  When the charges for hours are dropped without concurrently added hours, they will be refunded in accordance with the refund policy outlined previously. Charges for hours added at a later time will be applied based on the current approved tuition and fee schedule and will not offset charges from prior drops.

• Tuition and fees paid directly to the Institution by Veterans Affairs, Title IV (Financial Aid Programs), a sponsor, donor, or scholarship shall be refunded to the source rather than directly to the student.
• Emergency withdrawal will be considered to be filed as of the date of the emergency. Students must submit written proof of emergency such as military emergency leave orders or medical certification of family emergency. Refunds under emergency conditions will follow the tuition refund schedule listed above.
• Special consideration is available when the student withdraws from all classes under the following conditions:

  - Any student suffering a catastrophic illness or accident or death in the immediate family after classes have started.

  - Active duty military students who receive PCS or deployment orders and dependent family members of active duty military who receive PCS after the start of classes which require the service member to depart before the class is completed.

  A student must present a copy of deployment orders, medical certification, death certificate, or published obituary along with the refund request to be eligible for special consideration. Withdrawals due to pre-existing conditions do not qualify for an exception to the refund policy. Refunds under these conditions will follow the tuition refund schedule listed below.

  - If withdrawing before the 20th class day for semester-length courses (before the last day for 25 percent refund for non-semester-length courses), 100 percent refund.

  - If withdrawing between the 21st day for semester-length courses (or the day after the 25 percent refund period for non-semester-length courses) and the midpoint of the course, 50 percent refund.

  - After the midpoint of the course, no additional refund will be given. The standard refund policy will apply.

  - Please note that NTC rotations, TDY and field exercises are NOT considered deployments under this policy.

  - Exceptions to the refund policy under the above special considerations must be requested within 4 (four) months of the course/semester/term end date.

Noncredit Courses

CTC will not refund tuition except in the case of course cancellation or official withdrawal from a course. The refund policy for noncredit courses offered by Central Texas College is as follows:

• CTC will process all refunds on the basis of the date withdrawal form is filed with the Records office.
• All refunds for non-credit courses will be refunded in accordance with the refund schedule outlined above.