Disciplinary Hearing Procedures

The Director of Student Life will notify the student of the date and time of the disciplinary hearing and furnish a complete statement of the charges to be considered. Whenever possible, at least three (3) business days will be allotted for preparation between the time of notification of the student and the hearing date. Unless the Director of Student Life determines unusual circumstances exist, the hearing should be held within ten (10) business days of the request for an appeal.
The hearing will be facilitated by the Disciplinary Committee, and conducted on campus in “closed session.” The student shall present his/her case without representation from others. The session will be closed to the public, attorneys, press and others. Only those persons, whose presence is required, as determined by the Disciplinary Committee, will be permitted to attend. In circumstances of allegations of violation of a state or federal law including Title IX, that require the College to allow students to bring a representative, the student may, but is not required to, bring a representative of their choice to the hearing.
The hearing proceedings will be recorded. The student may obtain a copy of the hearing by providing written request to the Director of Student Life prior to the hearing and provide an empty USB drive.
Any person, including the student charged, who disrupts a hearing shall be excluded from the proceedings and may be subject to discipline in accordance with the Student Code of Conduct.
The failure of the student to appear at the scheduled hearing and/or be present at all times while the hearing is in session shall be deemed a waiver of the right to a hearing and the Committee shall proceed and make its decision based on all of the information provided up to that point.
Any witness who is asked to testify at the hearing is expected to do so. It is expected that all statements made to the Disciplinary Committee will be true. Students giving false statements may be subject to discipline in accordance with the Student Code of Conduct. The student may bring witnesses who have factual information about the underlying incidents, and may have up to two (2) character witnesses, testify at the hearing.
All witness shall wait outside of the hearing room until it is their turn to address the Committee.
The Committee, Director of Student Life and the student charged, may ask the witnesses questions.
If one or more witnesses are to appear on behalf of the student, a list of names and a brief statement of what information the witness is expected to provide, must be provided by the student to the Director of Student Life at least twenty-four (24) hours before the hearing. The student is responsible for insuring his/her witnesses attend the hearing. If a witness does not report in time for the hearing the hearing will continue as scheduled and the witness may be excluded at the Committee’s discretion.
With the exception of the student’s absence pursuant to paragraphs d and e above, all evidence against the student will be presented in his/her presence. Both, Central Texas College and the student will be permitted to rebut the statements of any witness after all evidence has been presented, or as directed by the Committee.
The Disciplinary Committee may impose limits on the number of witnesses and the amount of cumulative evidence that may be introduced.
The Director of Student Life will present charges and information supporting the charges at the disciplinary hearing. The Director of Student Life shall present any witnesses and evidence in support of the charge.
At the hearing, the student may review the information presented to the Disciplinary Committee by the Director of Student Life.
When the Disciplinary Committee is satisfied that all non-cumulative, relevant, available evidence has been presented, the hearing will be adjourned. The Disciplinary Committee will immediately meet privately to consider the evidence and to reach a decision. The Director of Student Life and student shall remain available in the vicinity of the hearing room during the deliberation to clarify any issues the Disciplinary Committee may have, but shall not participate in the deliberation
Deliberations of the Disciplinary Committee will be confidential and will not be recorded.
Except as specified in section “e.” of Disciplinary Procedures, the decision reached by the Disciplinary Committee will be based on the information received at the pre-hearing and hearing. The information shall consist of the record of the Disciplinary Committee’s proceedings, and all written reports, documents, and other material submitted to the Disciplinary Committee.
The Disciplinary Committee will reach its decision by a majority vote.
The Disciplinary Committee will present its decision in writing to the Director of Student Life. Each member will sign the decision and within five (5) business days the Director of Student Life will prepare a typed copy of that decision for the record.
The Director of Student Life shall verbally inform the student of the Disciplinary Committee’s decision, and will deliver to the student a copy of the written decision once it is typed.
Within five (5) business days following the Disciplinary Committee hearing, the Director of Student Life shall by hand-delivery, US mail, or EagleMail give written notification of the Committee’s decision to the student. If disciplinary action is upheld or newly imposed, the student will be informed.